Make A Reservation

Make a Reservation

On-Line Reservation Form
Registered student organizations may request reservations, changes, and cancellations online through the Virtual Event Management System (Virtual EMS) for the use of event and meeting space in Student Center East, Student Center West, Veterans Memorial Hall, Unity Plaza, and Urban Life Plaza. Requests to schedule an event or make changes to an event within 72 hours of a reservation date must be made to Event Management by phone at 404-413-1870 via email.

Room Capacities and Rental Rates
As of 7-01-21

Priority Scheduling

  • Registered student organizations receive priority in the reservation process because the facility is supported by student fees and is designed primarily to facilitate student activities. Registered student organizations may submit reservation requests up to one year in advance of the date they wish to use Student Center facilities.
  • Reservation requests for recurring meetings are only accepted per semester. Spring semester recurring requests may be submitted starting October 15 at 9 a.m. Recurring requests for the summer and fall semesters may be submitted starting April 15 at 9 a.m. Recurring requests for meeting rooms only may be considered and approved.
  • Groups that wish to request space further in advance may submit a Priority Scheduling Exception Request through Virtual EMS indicating why their reservation request should be accepted before the regular scheduling period.

All reservation requests are subject to change should circumstances warrant based on additional health and safety guidance and/or changes in institutional needs. Please see ahead.gsu.edu for the latest guidance. Event organizers are responsible for maintaining these standards, including but not limited to verifying space capacities are not exceeded, furniture remains as placed, and participants are appropriately distanced. Failure to comply may result in consequences such as but not limited to cancellation of the reservation and event without refund, restrictions on future reservations, and financial penalties.

Reservations are not confirmed until the requesting organization receives written confirmation from the Student Center Event Management office. Do not sign contracts or advertise events before receiving written confirmation.

More Information
For descriptions of the Student Center's indoor and outdoor venues, see Reservable Spaces. For information about reserving display spaces for promotional materials, information tables, and commercial solicitation tables, see Marketing & Event Promotion and Commercial Solicitation. For other information or to inquire about space availability, email Student Center Event Management, visit Student Center East, Suite 305, or call 404-413-1870.

On-Line Reservation Form
University departments may request reservations, changes, and cancellations online through the Virtual Event Management System (Virtual EMS) for the use of event and meeting space in Student Center East, Student Center West, Veterans Memorial Hall, Unity Plaza, and Urban Life Plaza. Requests to schedule an event or make changes to an event within 72 hours of a reservation date must be made to Event Management by phone at 404-413-1870 via email.

Room Capacities and Rental Rates
As of 7-01-21

Priority Scheduling

  • University departments may submit requests 180 days in advance.
  • Reservation requests for recurring meetings are only accepted per semester. Spring semester recurring requests may be submitted starting October 15 at 9 a.m. Recurring requests for the summer and fall semesters may be submitted starting April 15 at 9 a.m. Recurring requests for meeting rooms only may be considered and approved.
  • Groups that wish to request space further in advance may submit a Priority Scheduling Exception Request through Virtual EMS indicating why their reservation request should be accepted before the regular scheduling period.

All reservation requests are subject to change should circumstances warrant based on additional health and safety guidance and/or changes in institutional needs. Social distancing standards apply in all event spaces. Please see ahead.gsu.edu for the latest guidance. Event organizers are responsible for maintaining these standards, including but not limited to verifying space capacities are not exceeded, furniture remains as placed, and participants are appropriately distanced. Failure to comply may result in consequences such as but not limited to cancellation of the reservation and event without refund, restrictions on future reservations, and financial penalties.

Reservations are not confirmed until the requesting organization receives written confirmation from the Student Center Event Management office. Do not sign contracts or advertise events before receiving written confirmation.

More Information
For descriptions of the Student Center's indoor and outdoor venues, see Reservable Spaces. For information about reserving display spaces for promotional materials, information tables, and commercial solicitation tables, see Marketing & Event Promotion and Commercial Solicitation. For other information or to inquire about space availability, email Student Center Event Management, visit Student Center East, Suite 305, or call 404-413-1870.

The Student Center’s goal is to first serve the university community and, as possible, address the needs and interests of businesses and organizations unaffiliated with the university that want to host flexible, short-term professional or educational events in the center. The Student Center’s strong commitment to client services, combined with competitive prices, will make the experience at the Georgia State University Student Center a rewarding one.

Priority Scheduling

  • External clients (outside groups requesting space for an event or Georgia State faculty, staff, individual students or student group hosting an event, not on behalf of the university) may book events no more than 5 months in advance during the academic term (mid-August to the first week of May).
  • During the summer months (second week of May to mid-August) and spring break, external clients may book space 10 months in advance.

All reservation requests are subject to change should circumstances warrant based on additional health and safety guidance and/or changes in institutional needs. Social distancing standards apply in all event spaces. Please see ahead.gsu.edu for the latest guidance. Event organizers are responsible for maintaining these standards, including but not limited to verifying space capacities are not exceeded, furniture remains as placed, and participants are appropriately distanced. Failure to comply may result in consequences such as but not limited to cancellation of the reservation and event without refund, restrictions on future reservations, and financial penalties.

Reservations are not confirmed until the requesting organization receives written confirmation from the Student Center Event Management office. Do not sign contracts or advertise events before receiving written confirmation.

Policies and Fees
Fees will apply for the use of space and for additional services. External clients whose events must be scheduled during hours when the center is closed will be charged an additional $100 per hour.

PantherDining is the preferred caterer for Student Center spaces, but an outside caterer may be requested and approved. A 5% service charge will be added when an outside caterer is approved.

Requesting Space
Prospective external clients must email written requests for space to the assistant director for operations and events for review and approval. Clients should have event details in order prior to contacting the Event Management office. Please include in the written request:

  • Event date(s) and time(s) (access, start and end)
  • Space required (number of rooms)
  • Details of necessary room layout(s) including equipment and services
  • Anticipated number of attendees
  • Sponsoring group and contact information
  • History or description of event and references of previous venues

Clients’ flexibility in terms of dates and space is highly encouraged. External clients who can schedule functions during non-peak times on campus will benefit significantly in terms of space availability.

Approval Process and Payment
Once the event request has been approved by the Student Center assistant director for operations and event services, the following process will occur:

  • A facilities use agreement and reservation quote will be created.
  • The signed agreement and a 50 percent deposit will be collected.
  • Once the Director of Administration signs the agreement, the date and venue will be confirmed. Until this step has been completed, the requested space may be approved and confirmed for other organizations.
  • A walk-through will be scheduled prior to the event to verify event details.
  • Ten days prior to the event, the final payment, certificate of liability insurance, a completed W-9, and confirmation of the final event details will be due.
  • On the day of the event, the client should arrive and work with the building manager to facilitate a successful event.

Room Capacities and Rental Rates
As of 7-01-21

More Information
For more information or to inquire about space availability, contact Event Management by email, by phone at 404-413-1870, or in-person in Student Center East, Suite 305.

More Information
For descriptions of the Student Center's indoor and outdoor venues, see Reservable Spaces. For information about reserving display spaces for promotional materials, information tables, and commercial solicitation tables, see Marketing & Event Promotion and Commercial Solicitation. For other information or to inquire about space availability, email Student Center Event Management, visit Student Center East, Suite 305, or call 404-413-1870.