Event Planning Resources
The following resources will help anyone organize a successful event. In addition to information about audiovisual equipment and food and beverage services, several event planning forms and checklists are available to help organizers to clarify their plans, establish a timetable, create a budget, coordinate their event and evaluate its results.
For more information, contact Event Management by email, by phone at 404-413-1870 or in-person in Student Center East, Suite 305.
Many events require an audiovisual technician throughout to adjust microphones, lights and video. The Student Center reserves the right to determine whether or not an event needs an audiovisual technician. Technicians will attend to any difficulty that experienced during an event for a fee of $15 per hour for each technician.
A wide range of audiovisual equipment may be rented at competitive rates for events in the center. For a listing, see the Student Center AV Equipment Rental Rates. To reserve equipment, contact Event Management by email, by phone at 404-413-1870 or in-person in Student Center East, Suite 305.
Free Equipment Demonstrations
Audiovisual technicians will provide a free demonstration of any of the items on the center's equipment list to help presenters master the new technology and make their presentation the best it can be.
All reservable rooms in the Student Center have internet connection capability.
Student Center Event Fund
The Student Center Event Fund is supported through the Student Center fee to achieve the following goals:
- To support facility and equipment charges for events designed for Georgia State University students held in the Student Center
- To provide a variety of activities within the Student Center to support the vitality of the facilities
- To develop cooperative relationships with chartered student organizations or university-sponsored organizations to support programs and events focused on Georgia State student attendees
Any Georgia State University registered or university-sponsored student organization may request funding. Requests must be submitted at least seven weeks before the event. For eligibility and other criteria or to apply for funding, go to SC Event Fund Request Form.
Student Government Association Funding
For more information about SGA funding, see co-sponsorship.
Spotlight Programs Board Collaboration Grants
For more information about collaboration grants, see Spotlight Programs Board Collaborations.
Submission deadlines vary per the type of food request; requests should be submitted according to the schedule below:
- Snack food waivers and PantherDining: 3 full business days before the event date
- Outside caterer and homemade food requests: 2 weeks before the event date
Only one form is needed per event. You do not need to submit separate forms if you are planning to order food from an outside caterer and provide snacks for the same event; instead, please check off all the food options that will apply for your event. Separate forms are needed for separate events.
Groups that are found to have brought in unapproved food or beverage will be charged a non-compliance fee.
Requests for alcoholic beverage service in the Student Center must be approved through the alcohol review process. More information is available here.
A list of resources for individuals planning events at Georgia State University is available from University Events Management.