Center Policies

Policies

The Student Center administrative office manages the center’s policies regulating the use of its facilities and certain outdoor campus venues for events, marketing and event promotion and commercial solicitation. The Student Center reserves the right to make judgments regarding policy implementation that are in the best interest of the center and Georgia State University. Questions concerning policies may be directed to the administrative office, Student Center East, Suite 310, or call 404-413-1860.

No animals other than trained service animals are permitted in the Student Center without prior approval from the Student Center director. Requests for exceptions should be sent in writing to the director at least 10 business days before the event.
For your safety, security, and convenience, the Student Center building managers conduct periodic rounds throughout the facilities and must be able to enter all spaces at any given time. Doors to event spaces must remain unlocked and free of obstruction while events are in progress.

Lounges, meeting rooms and other common areas are intended for use by the university community and recognized guests. Individuals or groups without authorized approval to use Student Center facilities are prohibited from doing so and will be asked to leave.
The use of collection boxes for money or other items, such as canned goods, clothing, etc., in the Student Center requires advance approval from the associate director for building administration. Only registered student organizations may request permission to set up donation sites in the center.
All individuals using Student Center facilities are to act responsibly. Individuals who display disruptive, dangerous or inappropriate behavior will be asked to leave and may be prohibited from using center facilities in the future.
All individuals using Student Center facilities are expected to take reasonable steps to ensure proper care of its buildings and equipment. Accidental damage, repair and replacement costs are the responsibility of the sponsoring organization.
Emergencies
The Student Center Administrative Office, building manager or Information Center should be notified in the event of an emergency. All groups using the center should become familiar with fire codes and safety policies when planning an event.

Medical Emergencies
In the event of an accident or injury, contact University Police at 404-413-2100 for assistance.

The university has adopted a set of procedural guidelines for organizations to follow when planning events for large groups, late-night events or other events that might pose a security concern. This policy is outlined in the Student Code of Conduct on page 59. For more information, contact Student Organizations, Student Center West, Suite 475, studentorganizations@gsu.edu or call 404-413-1582.
All individuals in the Student Center will be notified of any emergency or threat to safety by an alarm, center staff or University Police. If necessary, the facility will be evacuated in a calm and orderly fashion.

In case of evacuation:
All persons are required to evacuate the facility when an alarm sounds.
Use the stairs, not the elevator, in evacuation situations.
All persons must remain outside the facility until instructed to return.

Fire Codes
Reserved space in the Student Center may not exceed occupancy capacity as determined by University Safety and Risk Management. Events that exceed specified capacity will be canceled for safety reasons.

Candles and Open Flames
The use of candles or open flames in the Student Center without prior authorization from the associate director for building administration is prohibited. Violation of this policy will result in damage fees, suspension of reservation privileges and/or cancellation of the event.

Electrical Appliances
The use of electrical appliances, such as stoves, hot plates, toaster ovens, microwaves, space heaters, etc., in the Student Center is prohibited without prior authorization from the associate director for building administration.

Fire Alarms and Drills
Fire alarms and all other emergency equipment are provided for the protection of the public and Student Center patrons. Tampering with or misuse of emergency equipment is strictly prohibited and punishable by Georgia law. For information about what to do during a fire alarm, see Evacuation Procedures on this page.

In compliance with fire and safety codes, hallways and stairwells must be free and clear of unauthorized items. An unauthorized item is defined as anything that is not a permanent Student Center authorized item such as a trash receptacle. Easels, display boards, and other items are not to be placed in hallways and stairwells without special approval from the associate director for programs and services.
The university has adopted a set of procedural guidelines for organizations to follow when planning events for large groups, late-night events or other events that might pose a security concern. This policy is outlined in the Student Code of Conduct on page 59. For more information, contact Student Organizations, Student Center West, Suite 475, studentorganizations@gsu.edu or call 404-413-1582.
Public Performance Rights
The laws governing intellectual property rights do not permit public performance of a movie unless public performance rights are obtained, or one of the two exceptions described below applies.

Event Sponsors who wish to show a movie in the Student Center (SC) must demonstrate that they have secured a public performance license authorizing them to do so or that one of the exceptions listed below apply to their event. A receipt from an authorized distributor/public performance licensing agent must be presented to SC Event Management staff prior to the scheduled event unless the event organizer has shown that an exception to the PPR requirement exists. You may contact the SC Event Management office for information about securing public performance rights (PPR).

Exceptions to the PPR Requirement for Showing a Movie at an Event

If your showing fits the definition of a public performance, you can show it without PPR if one of the exceptions described below applies.

The movie will be shown by an instructor in the course of face-to-face teaching activities in a classroom or similar place devoted to instruction. The showing must be for instructional purposes (not for recreation, entertainment, or general cultural value) with the instructor or a student leader personally present. Typically, the movie must directly relate to a course’s curricular goals as described in the course syllabus. The copy of the movie being shown must have been lawfully made. A legal copy purchased or rented from a store or distributor or borrowed from a library may be used. A movie taped or recorded from television or copied without permission may not be used.

The movie you will be showing is in the “public domain.” Generally, this means that no person or organization has any proprietary interest such as a copyright or that any copyright to the movie has expired. Even movies which are quite old may still be protected by copyright.

There is no general “educational,” “nonprofit,” or “free of charge” exception. This means that most movie showings outside the context of face-to-face classroom teaching require obtaining Public Performance Rights.

Charging Admission Fees

No admission fee may be charged for a movie showing nor may the movie showing be publicized to the general campus unless public performance rights have been secured.

Smoking
The use of all tobacco products, including smokeless tobacco and electronic cigarettes, is prohibited on all property owned, leased or used by Georgia State University, including the Student Center. This includes, but is not limited to, all offices, leased spaces, doorways, meeting rooms, restrooms, dining areas, and loading docks. Tobacco use is also prohibited within 25 feet of all university building entrances and exits.

Drugs
Use or possession of illegal drugs in the Student Center is strictly prohibited.

Gambling
Gambling in any form is not permitted in the Student Center.

Personal Sound Devices
No portable personal audio devices, MP3 players, compact disc players, radios, instruments or other sound devices may be operated without personal earphones in the public areas of the Student Center, Library Plaza, Unity Plaza or Urban Life Plaza without prior approval.

Property Removal
Student Center property, such as art, audiovisual equipment, furniture, displays, flags, etc., may not be moved or removed from the facility without the approval of the associate director for building administration.

Roller Blades, Skateboards and Bicycles
Rollerblades, skateboards, bicycles and similar devices are not to be operated in the Student Center.

Vandalism
Intentional misuse, defacement or destruction of Student Center facilities or equipment is prohibited.

The Student Center has spaces on the 4th floor of Student Center West that can be leased by registered student organizations at no charge. While space is limited, when space becomes available, all registered student organizations are made aware of the open application. Organizations accept all responsibilities associated with the room through the lease.
Only Student Center trash receptacles should be placed in common areas. Other receptacles should remain in their respective offices, rooms, and suites. Organizations or groups that generate excessive trash are responsible for its disposal.

All Student Center events and patrons are subject to center policies, Georgia State University rules, regulations and state laws. The Student Center maintains the right to cancel without advance notice to any event not in compliance with these regulations. It is the responsibility of the person requesting use of Student Center facilities and services to ensure that events and patrons are in compliance with all applicable regulations. The Student Center’s Policies (including reservation policies) are available as a pdf in the file SC Policies and Procedures FY21 – updated 11-25-20.