Make A Reservation

Make a Reservation

Chartered student organizations and university departments may request reservations, changes and cancellations online through the Virtual Event Management System (Virtual EMS) for the use of event and meeting space in Student Center East, Student Center West, Veterans Memorial Hall, Library Plaza, Unity Plaza and Urban Life Plaza. Requests to schedule an event or make changes to an event within 72 hours of a reservation date must be made by phone or email directly to the Student Center Event Management office.

Promotional space and Hurt Park reservations, event fund requests and requests for fee waivers, snack food waivers, outside caterers and non-commercially prepared food exception waivers may be submitted using the appropriate form in the Downloads box on the left. Forms require Adobe Reader to view and may be submitted by email or in person to the Student Center Event Management office.

Reservations are not confirmed until the requesting organization receives written confirmation from the Student Center Event Management office. Do not sign contracts or advertise events before receiving written confirmation.

Reservation Deadlines
Chartered student organizations may submit reservation requests up to one year in advance of the date they wish to use Student Center facilities. University departments may submit requests 180 days in advance. Reservation requests for recurring meetings are only accepted per semester. Spring semester recurring requests may be submitted starting October 15; recurring requests for the summer and fall semesters may be submitted starting April 1.

Groups that wish to request space further in advance may submit a Priority Scheduling Exception Request indicating why their reservation request should be accepted before the regular scheduling period.

Off Campus Clients
Organizations that are unaffiliated with Georgia State University should see Off Campus Clients for reservation policies.

More Information
For descriptions of the Student Center’s indoor and outdoor venues, see Reservable Spaces. For information about reserving display spaces for promotional materials, information tables and commercial solicitation tables, see Marketing and Commercial Solicitation. For other information or to inquire about space availability, email Student Center Event Management, visit Student Center East, Suite 305 or call 404-413-1870.